ABOUT THE ROLE
Reporting to the head of Procurement – The Office Manager is responsible for ensuring the smooth operation of the office by coordinating procedures, resources and services. The ideal candidate will ensure the smooth running of the workplace, support company operations by maintaining office systems and help create a productive, welcoming work environment for staff and visitors.
About LPI
LPI Group specializes in turnkey solutions for lightning protection, earthing systems and surge protection devices. Operating across 11 countries, we have a team of over 180 professionals based in Ireland, the UK, the USA and across Europe. With extensive experience across the data centre, pharmaceutical, commercial and energy sectors, LPI is trusted to deliver high-performance, compliant solutions tailored to complex project requirements.
Responsibilities of Role
Administrative Support & Guest Management
Oversee general office operations, including supplies, mail and phone systems.
Greet visitors and manage the front desk in a professional manner.
Assist leadership with general administrative support and ad hoc projects.
Handle document translation and printing as required.
Ensure office security protocols are followed and daily checks are completed.
Procurement & Ordering
Manage stock levels and order supplies for office, kitchen and canteen areas.
Coordinate catering, external lunches and transport arrangements for meetings and visitors.
Liaise with suppliers and explore cost-saving options where applicable.
Facilities & Maintenance
Oversee day-to-day upkeep of the office environment.
Log and coordinate repairs and maintenance (e.g. lighting, plumbing, IT).
Work with vendors to ensure smooth operation of office equipment and services.
Oversee fleet administration, including motor tax, NCTs, and CVRTs.
Manage vehicle rentals as required.
Meeting & Room Coordination
Ensure meeting and training rooms are clean, set up and ready for use.
Provide backup support for room scheduling and coordination.
Qualifications:
Proven experience as an Office Manager, Administrative Manager, Receptionist or similar role.
Bachelor’s degree in Business Administration or related field preferred.
Excellent organisational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
Familiarity with office systems (printers, phone systems, video conferencing tools).
Ability to handle sensitive information with discretion and integrity.
A proactive and flexible approach to problem-solving.